The AI Scribe Trial Program gives ambulatory/outpatient clinicians in BC a free six-week pilot of privacy-compliant, non-Electronic Medical Record-integrated ambient AI scribe tools to reduce documentation time and enhance patient-care delivery. During three consecutive cycles from July to December 2025, participants can trial one tool per cycle, compare experiences, and provide feedback to shape future adoption.
An ambient AI scribe listens to clinical conversations, uses natural language processing to auto-generate draft SOAP notes, and lets you review, edit, and paste them into a patient's Electronic Health Record—streamlining documentation without interrupting patient rapport. These tools also support standalone dictation modes if you prefer voice-to-text entry only.
Any physician, nurse practitioner, midwife, or dentist working in an ambulatory or outpatient setting under Provincial Health Services Authority, Vancouver Coastal Health, Providence Health Care, or Fraser Health may enroll—simply use your health authority email address to sign up.
- Select one vendor per six-week cycle; multiple registrations won't be accepted.
- Upon enrollment, the Transcription Services-Education Specialist (TS-ES) team shares your contact with the vendor to initiate onboarding and training.
- Receive credentials and start your six-week trial, during which you can measure time savings and note accuracy.
- At trial end, choose to continue with a 50%-off, one-year license or switch to a different vendor in a later cycle.
AI Scribe Trial Timeline
The AI Scribe Trial is structured into three 6-week cycles, giving you multiple opportunities to explore and evaluate different AI Scribe tools. You can participate in one tool per cycle.
🔁 Cycle Dates:
- Cycle 1: July 21 – September 8, 2025 (Sign Up for Cycle 1 is Closed Now)
- Cycle 2: September 9 – October 21, 2025
- Cycle 3: October 22 – December 3, 2025
⏳ Missed Cycle 1? No worries! You can still join in Cycle 2 or 3. Just sign up using the form linked below.
Each of these pre-qualified vendors meets Canadian privacy/security standards (HIPAA/PIPEDA, SOC 2 where noted) and supports core features like multilingual notes, offline capture, and custom templates:
By submitting the sign-up form, you:
- Confirm eligibility and accept that only one vendor can be trialed per cycle.
- Consent to share your name, health authority email address, and chosen vendor with the TS-ES team and your vendor for onboarding.
- Acknowledge the 6-week pilot followed by a 50%-off, one-year license or ability to switch tools in later cycles.
- Complete the *Sign-Up Form hosted on the SharePoint Program Hub. (takes < 1 minute).
- TS-ES will connect you to your vendor for training and setup.
- Begin your 6-week trial once access is provided.
- Provide feedback mid-trial; decide on discounted subscription or next vendor.
For sign up form, AI toolkit, cheat-sheets, FAQs, and support—visit our *SharePoint Program Hub.
📘 *AI Toolkit – Quick-start guides, cheat sheets, templates
🛠️ *Support Form – Fastest response. Submit questions, onboarding issues, or request one-on-one help.
✉️ Email Support – Prefer email? Reach us at aiscribesupport@providencehealth.bc.ca. Please note: response times may be longer than the Support Form.
❓* FAQs – Onboarding, troubleshooting, and best practices.
